Features
Inventory & Storage
Location, purchase price, service costs and scope of delivery are stored in the watch record. Your team can check the current status and track owned and consignment stock separately.
Book a demoIllustrative view with example data.
Rolex GMT-Master II Ref. 126710BLNR
- Own stock
- Online
Buy-in€13,900
- Received3 days ago
- ScopeBox & papers
- ConditionVery good
Without Flowsist
- Spreadsheets nobody keeps up to date
- “Where is the watch right now?” costs phone calls
- Consignment mixed up with own stock
- Inventory means counting for a whole weekend
With Flowsist
- One stock, in real time, for the whole team
- Location and full history in the watch file
- Consignment stock kept cleanly separate
- Cut-off date inventory at the push of a button
Watch database with every trade attribute
Reference number, case number, year, scope of delivery (box & papers), condition, bracelet size, service history, purchase price including costs: every watch has a complete digital file – searchable in seconds.
Image management
Upload photos, sort them and set the cover image – Flowsist automatically prepares images for listings on every platform.
Physical locations with history
Safe compartment, branch, display case or external partner: every location change is logged with date and responsible person. Handovers to consignees and returns are fully traceable.
Consignment stock kept separate
Own stock and consignment run separately – with their own status, their own settlement and clear labelling in all reports.
Inventory as of any cut-off date
Stock for any date, calculated retroactively: quantity, purchase value and service costs, exported to Excel for your bank, insurer or accountant.
QR codes & certificates
Flowsist generates labels with QR codes and print-ready certificates for every watch – uniquely identifiable from the safe to the display case.
Inventory & Storage
Location, status and purchase value
See which watch is in the safe, reserved or with a consignment partner. Location and status are recorded in the watch file for the whole team.
Book a demoIllustrative view with example data.
| Reference | Model | Location | Status |
|---|---|---|---|
| 114060 | Submariner No Date | Safe A · Slot 12 | In stock |
| 126710BLNR | GMT-Master II | Display case 3 | Reserved |
| 5711/1A-010 | Nautilus | External · Consignment | With partner |
Frequently asked questions
How quickly can I find a specific watch?
Searching by reference number, case number, brand or model brings up the watch file in seconds – including current location, status and all images. Archived (sold) watches remain searchable too.
Can I keep consignment stock separate from my own?
Yes. Consignment watches are labelled as such, run through all processes with their own status, and appear separately from your own stock in reports and inventories.
How does the cut-off date inventory work?
You pick a date and Flowsist calculates retroactively which watches were in stock on that day – based on arrival and sales dates. You export the result with purchase values and service costs as an Excel file.
Can I print storage labels for watches and accessories?
Yes. Flowsist generates scannable storage labels for watches and accessories. The example watch label includes the model, reference, internal identifier and storage location. This links the watch to its storage place, while the complete trading details remain in the watch record.
How are storage location changes recorded?
Safe slots, display cabinets, branches and external partners can be recorded as storage locations. Each move is documented with its date and the responsible person in the location history. Your team sees the current location and status in the watch record.
See Flowsist with your own watches.
In a personal demo we walk you through the entire flow – from sourcing to the accountant export.